The GDPR and Executive Search: Insights from One Year On

A year after the original April 2018 survey, Invenias and ComplyGDPR repeated the GDPR survey to find out how executive search professionals have been affected by the first year of the GDPR.

How has the legislation impacted the executive search profession and has firms’ approach to GDPR compliance changed?

One year on:

• What are the challenges and opportunities?
• What legal bases are search firms relying on?
• How long is data being retained?
• What are the biggest causes of data breaches?
• Are Direct Subject Access Requests likely to occur?

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The General Data Protection Regulation for Executive Search

From 25 May 2018, all organizations that process the data of individuals in the EU have been required to comply with a harmonized set of rules in relation to personal data governance, regardless of where the organization is located. The enforcement of the General Data Protection Regulations (GDPR) has materially impacted the way in which personal data is captured, stored, shared and moved, and the working practices of the executive search profession must be fully aligned with the requirements of the legislation. The legislation gives individuals greater rights and control over their data as well as the power to access, rectify or erase information held and the right to be informed.

The Invenias GDPR Solution

Preparing for the GDPR requires not just a technical solution, but also an understanding of the GDPR and its impact on your profession and business. Because of our commitment to make the journey to GDPR compliance as smooth as possible for our customers, Invenias have not only developed a GDPR solution within our platform, but are also helping customers prepare, with GDPR briefings, guides and technical documentation tailored to how the new legislation will affect the executive search profession.

To learn more about how you can practically prepare for the GDPR, please download one of our GDPR guides, register for an event, or listen on demand to an introductory GDPR webinar.

The Invenias GDPR Module

The Invenias GDPR Module is designed to allow you to easily manage your data privacy to help you on your journey to compliance with minimum disruption to your business. The module comprises options to globally manage your privacy preferences, manage permissions and Consent for individuals and meet the heightened requirements of the new legislation.

Features include:

• A dedicated Global Data Privacy Record for managing GDPR preferences such as default Purposes and Lawful Bases and centrally storing GDPR documents and information
• GDPR information clearly displayed in Person Records, including an auditable history of GDPR interactions
• Ability to update GDPR information from a Person Record
• Right of Access Report - a specific report listing all information held on an individual within Invenias
• Support for the Right to be Forgotten.

Premium features are designed to further ease and accelerate your journey to compliance:

• Bulk send Inform Notifications and Consent Requests to up to 3000 candidates at a time
• Generate emails to candidates explaining your Purpose and Legal Basis for holding their data taken from your system settings
• One click Consent responses automatically synced to your database
• Additional set up support from our experienced consultants.

Your GDPR questions answered

Invenias Customers, please go to Invenias Help for more comprehensive information about preparing for the GDPR.

If you are not yet using Invenias, please request a live demonstration of the Invenias solution for executive search and strategic recruitment professionals including how Invenias has been built to help you to achieve compliance with the GDPR.

A cautionary note

The foregoing provides only an overview and does not constitute legal advice. Readers are cautioned against making any decisions based on this material alone. Rather, specific legal advice should be obtained.